Administrative Business Partner

Job description

Location: While Ably is a remote-first company, this role requires proximity to our Boston hub, so Boston-area candidates are preferred.

 

Team: Finance & Operations

 

Working at Ably means helping to build the infrastructure and technology that will power and shape the future of the internet. Chatting on WhatsApp, hailing an Uber, asking Alexa what the weather will be like tomorrow, working in the same Google Doc as your colleague: all of these things rely on complex, behind-the-scenes realtime infrastructure. That’s what Ably provides for companies like HubSpot, Toyota Racing Development, OfferUp, and Hopin.


We now live in a remote-first world where realtime digital interactions underpin our daily lives. In the near future, Autonomous Vehicles, IoT devices (e.g. connected fridges or environment sensors), and AI-powered experiences will be the norm. But new infrastructure is required to power it all.


The opportunity in front of us is immense. Our mission is to become the definitive realtime infrastructure of the internet while powering and accelerating adoption of realtime user experiences. We’re on track. Everyday we deliver billions of realtime messages to more than 250 million people in 80 different countries across web, mobile, and IoT platforms. But we can’t rest yet. In five years we want to reach one billion people everyday.


To see what life’s like at Ably, check out our careers page at https://ably.com/careers and read the story of how Ably's core values came to be.

Requirements

In this role

We’re looking for an Administrative Business Partner in the US to join the Executive Leadership support team. You'll report to the Executive Assistant in the UK and partner closely with the global leadership team to ensure the day-to-day and company-wide operations at Ably run smoothly. You'll have responsibility for the US region as we build our first Ably presence in the Boston area, helping to keep the Ably culture alive and growing.
 

Day to day, you will:

  • Support the EA to the CEO with all aspects of looking after the Exec Leadership Team

  • Respond to fast-evolving business needs, making sure days run as smoothly as possible

  • Support meeting preparation; agenda, pre-reading, presentation materials, and taking minutes when applicable

  • Communicate with candidates, internal and external stakeholders

  • Manage inboxes and sending responses

  • Support with task prioritisation, ad-hoc projects and research

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Occasional event planning

  • General filing/admin duties: processing expenses, ordering supplies

  • Calendar management

  • Organising travel – visas, entry forms, transfers, flights, hotels

  • Office/Facilities management when applicable

 

It would be great if you have:

  • Passion for driving a strong workplace culture

  • A hands-on approach, flexible attitude and ability to work as part of the wider team to ensure a consistent approach to ways of working and process improvement

  • Lots of enthusiasm and positive energy!

  • Ability to take initiative and work calmly under pressure

  • Meticulous organisation skills to prioritise under tight deadlines.

  • Excellent written and verbal communication skills

  • Excellent time management and multitasking abilities

  • Proactive at problem solving

  • Ability to build strong relationships

 

It would be nice if you have:

  • Prior experience working in an administrative role at a high-growth company


What’s it like to work at Ably?

Ably is entering a new phase of growth led by an experienced senior team. You’ll be part of a successful, highly motivated, and extremely collaborative team.

To provide the infrastructure required for the next generation of the internet, to tell the world about it, and to support everyone inside Ably to do so we hire people who are ready and capable of taking on challenging problems in a high-growth environment.

We want to work in a company of inclusive people who treat each other well. To really thrive at Ably, you’ll need to believe in and be prepared to do your work in line with our values, which are:


  • Open for all. Open is a mindset. When open, we’re better collaborators, communicators and creators. Whether open source, standards, or protocols, open hearts, minds, and eyes. It’s better when it’s open.

  • Bias for action. We avoid analysis paralysis at all costs. We lean into doing in order to move us forward. When we have enough of what we need to act, we act.

  • Even the best do better. We want to be the best - but that doesn’t mean we rest when we are. Improvement and growth - true betterment - is an ongoing journey. One fuelled by curiosity and taking risks.

  • Technology needs humanity. Our technology means little without people - whether that’s how we treat our colleagues, or how we design developer experiences. Being human matters.

  • Dependable people make dependable things. Dependability is integral to our mission and technology, but being dependable starts with our people. When we care enough to take real ownership of our products and problems - all else will follow.

  • Bold creativity leads to the greatest rewards. When viewed through a different lense, what stands in the way can become the way. The bigger the challenge the easier the choice: bold creativity will always move us forward, create better outcomes, and set us apart.


What’s in it for you?

  • A great company culture

  • Share options

  • The chance to learn and grow with a fast-moving company, supported by a learning budget that gives you access to professional training, events, conferences, workshops etc.

  • Remote first: Unless you want to pop into our communal office space in Boston (forthcoming), you’ll work from home most of the time, apart from when we have planning sessions and Summits. Travel to the office is at the employee's expense, apart from when we have Ably Summits.

  • Your choice of high quality tech kit to work on

  • Home workstation set up budget of $500, plus an annual top-up of $150

  • Regular company away days and social events

  • Friday need-to-know drinks and snacks

  • Health benefits: medical, dental and vision

  • Access to private and confidential coaching with Sanctus

  • A monthly wellbeing budget with Juno

  • 22 days of paid time off (31 days including bank holidays) plus day-off on your birthday

  • 10 days of paid sick leave (including mental health days) per year

 

If you enjoy working as part of a technology company, value open source, and love solving hard problems - then we’d love to hear from you, regardless of whether you fit the job description exactly or not. If in doubt, drop us an email; we’d be more than happy to give you some advice on your application.


We believe our differences as individuals is what makes us great. Our people are at the heart of what we do, and we encourage everyone to be their most authentic self at Ably: we see inclusivity and openness as fundamental to creating long-term success as an organization. We encourage applications from all backgrounds regardless of age, disability, gender, sexual orientation, parental status, race, religion, educational background or neurodiversity. Ably has an amazing opportunity ahead of us, and we want anyone to be able to contribute to that opportunity.